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The Best Professional Email Address Ideas (and How to Get One)

12 min read

Email isn’t a new form of communication by any means, but that does not detract from its value as the most professional means of communication. In today’s business world, implementing professional email into a business can be a deciding factor in how your associates, clients, colleagues, partners, and all others perceive your status.

Email is essentially how everyone in the business world communicates, and because of that, it’s wise to consider professional email address ideas to make the most of business communication.

Effective and professional email messaging is important for both businesses and customers. Having professional email names for a business gets your foot in the door to stir up interest in your products and services, and also garners a sense of respect from the aforementioned groups.

Ultimately, if you want you and your business to be taken seriously, run smoothly, and communicate with customers professionally, then you’ll need a professional email address. So, start thinking of some business email names as we dive into the benefits of a professional email address, and how to get one! Let’s dive in.

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Benefits of a Professional Email and Professional Email Names

Having and using a professional email address for your business shows that you mean, well… Business!

There are countless reasons why utilizing a professional email address for your business is a good idea. So, let’s cover some of the key benefits of having a professional email address!

Make a good impression with professional business email names

You never get a second chance at a first impression. That being said, consider how you would like your associates, clients, colleagues, customers, and partners to perceive you. When it comes to your email address, much can be said about what your email says about you as a business person.

Your level of professionalism is reflected in your email username. This is why professional email addresses are so important! If you need business email example names, consider the addresses that competing businesses use.

You may often find this type of setup: [First_Name].[Last_Name]@[BusinessName].com.

Foster trust

Having a professional email address instantly deems you and your business credible. It also fosters trust for those you may be meeting for the first time, and might even impress and inspire those you have been emailing for a while. We’ve all experienced receiving a random email from someone with a questionable email address. Chances are the first thing we do is delete the email before opening it, thinking that it’s spam. Random and unprofessional email addresses don’t stand a chance at being opened. This is just another reason why having a professional email address is so important!

Keep customers in the loop

Your customers become a part of the inner circle of your business the second they subscribe to your newsletter. Honestly, what feels better than being part of the in-group? This can mean the world to customers and clients alike.

Professionally written emails will keep your customers informed regarding the latest on your business. Let them know about the newest products and/or services that you have to offer. With a professional email, you can successfully keep your customers and clients in the loop while coming across as a respected and professional business person.

Develop stronger relationships

Making business a personal experience for customers is key to developing stronger relationships with them. Customers want to feel valued and respected by the companies they buy products and services from, which is another reason why professional emails are so important.

By sending out professionally-written emails that include a personal touch for the customer, you can strengthen the relationships between you and your valued customers.

Spread brand awareness

Whether you’re sending emails or posting on social media, you want your brand and your brand name to be instantly recognizable. Everything surrounding your business should be cohesive with your brand, which is why having a professional email that utilizes your business website domain name is so critical.

In short, you don’t want someone to have to take their own time to figure out where an email is from. Instead, you want them to instantly recognize your brand and your business!

Reach mobile device users

With a professional email, you can send concise, fluent, and well-formatted emails that are received well on mobile devices. With the invention of smartphones and the recent shift in the workforce, many more people are using their cell phones to read and reply to emails than ever before.

This is just another reason why having a professional email is so important.

Save yourself time

Automation has been working to help thousands of businesses streamline their operations. This has led to larger profit margins due to lower costs as a result of streamlined sales and marketing funnels. In short, email automation reduces the need for businesses to send out individual emails to customers by automatically sending out emails at the same time each and every week.

Customers will undoubtedly appreciate you and your brand’s dedication to committing to a regular schedule when sending out newsletters via email. Email automation with a professional email will free up more time for you to focus on interacting with customers and growing your business.

Bolster your sales funnel

Sales funnels are the heart of what keeps a business running. Whether or not your business is successful ultimately depends on how many leads you’re generating, how many you’re converting, and how many are buying/subscribing.

With a professional email, business people can provide a consistent line of communication and offer assistance to their customers. This means that newsletters will be effective, and customers will want to keep coming back for more!

What’s more, you’ll have the ideal platform for storytelling! Who isn’t captivated by a good, relevant, thematic story provided by their favorite brand?

How to Get a Professional Email Address

As it stands right now, there are three surefire ways to get a professional email address.

The first would be through your website hosting company. This is the easiest and most convenient way to get a professional email address for your business. If you already have a website, ask your hosting company about your domain email address set up. You can often get this for free!

The second way to get a professional email address would be through Google.

Through Google’s G Suite, business people can get their professional email addresses set up and ready to use very quickly. Keep in mind that this service is not free. However, the perks are that, with Google, people who are familiar with Gmail will be able to enjoy the same experience and interface with their professional email as well.

The third route one could take to get a professional email for work is through a variety of other websites. There are many other websites that provide professional email addresses. Depending on how many user accounts you need to set up, and your budget, you’ll want to determine which one is right for you. Now, let’s cover some ideas for professional email names!

Professional Email Address Ideas

A professional email address is an email address that uses your business website domain name after the “@” symbol. The portion of your professional email address before the “@” symbol is known as the local part and is chosen by you as the user. So, get creative with it!

Even though your domain will be used, you have plenty of ways to get creative with your local part. Think of some professional email names that encompass who you are as a person and how you operate within your business. This will have you well on your way to making a great business email address name.

When considering a new email address name, there are a few key things to take into account.

First and most obviously, it’s your name. Think of how your associates, colleagues, partners, customers, and clients refer to you. Do you have a nickname that you often go by? Do your associates use your full name? Did a customer give you a funny nickname as a result of maintaining a great relationship with them? Whatever the case, consider your full name and how others refer to you as a starting point for the local part of your email.

Next, you’ll want to think about what separates you from others in your industry. Maybe you’re great with customers and give them a lot of attention and respect. Maybe you’re the workplace goofball who always brings everyone’s spirits up. Maybe you’re a top-performer in the office and have been for quite some time.

What we’re getting at is that you’ll want your business name to encompass who you are. If you consider yourself a strict professional, then go with your full name. But, if you want your email to have a more memorable and personal touch, then go ahead and get creative! As always, remember to keep it concise, relevant, and memorable when considering business email names.

Get the Ball Rolling!

Now that you’re familiar with all of the benefits of a professional email address, know how to set one up, and hopefully have thought up a professional email name, now you can get the ball rolling.

Keep doing what you’re doing, send out your newsletters, communicate with customers and associates, and see where it takes you. You can even ask for some professional opinions on your new business email address. Go out and get started!


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About the author

Max has been working in the ecommerce industry for the last six years helping brands to establish and level-up content marketing and SEO. Despite that, he has experience with entrepreneurship. He is a fiction writer in his free time.

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